Well, us entrepreneurs are the crazy people who work 100 hours a week so we don’t have to work 40 hours for someone else.
They say Time is Money and think about it if you try to do everything yourself you will ALWAYS be working. In order to keep your cool, you either need to hire somebody (in which case you need some cash as well) or you can simply use Productivity tools built to manage your time so you can work more in less time.
We asked our Favorite Entrepreneurs to know the secret Productivity Tools that help in their success and this is what they answered:
“What are two Productivity Tools that you can’t live without?”
(Click the links below to jump to your favorite entrepreneur’s answer)
||Will Blunt || Lianne Williams || Jessica Freeman || Neil Patel || Michael Kawula || Marrianne Manthey || Amanda Northern || Evan Carmichael || Katherine Sullivan || Hayli De Jong || Stephanie Nickolich || Elinor Stutz || Steven Webb || Richard B. Brooke || Tyson Zahner || Chaitra Radhakrishna || Christine Galagher || Shannon Whaley || Tor Refsland || Kai LO || Alicia Rades || Jennifer Nescimento || Samantha Parker || Erlend Bakke || Maegen Thomas || Matt Remorino || John Melton || David Amerland || Alyssa Coleman || Bob Heilig || Jeff Goins
*Some of these links are Affiliates that means I will get commission if you happen to buy it.
Will Blunt is the founder and Marketing Director at Blogger Sidekick.
For me, any tools that can save me time, amplify the effect of my efforts or remove a task completely from my to-do list, are priceless and all contribute to my overall productivity in a week.
When it comes down to it though, productivity has nothing to do with the tools you use. It’s about prioritization, goal-setting and understanding what is important to you and your business. Once you know what is important, by saying no to the unimportant opportunities in your day, those little things that don’t progress your greater vision and goals, you are saying yes to the things that matter.
But if I had to single out two software tools that I couldn’t live without in terms of getting things done, it would be;
- Menifestly – Helps me create project-specific to-do lists and share them with my team, assistant or anyone else that needs to be across the tasks.
- Meet Edgar – Automates my social media activity with high-quality content. This tool has literally saved me about 2 or 3 hours a week, perhaps more.
I’m a big believer of focusing in on the most important tasks, the ones that will directly influence your goals and the things you are uniquely good at. Everything else can be outsourced, automated or delegated.
Lianne Williams is a Freelance Artist and Blogger at liannewilliams.com
For me my productivity tools are my bullet journal where I plan my day in advance every day, and my morning pages which are a daily writing exercise that helps clear my mind and focus me on the tasks ahead. They get me in the mood to be productive. Without them I wouldn’t do very well.
Technology wise I really enjoy the apps ‘Later‘ and ‘Pinterest‘. ‘Later’ reminds me to post to Instagram and I can store images I want to share in advance for future use and pace my feed throughout the week without spamming my followers with too many images in one go. ‘Pinterest’ is a constant source of useful information, inspiration and advice as well as connects readers with my own content and artwork.
Jessica Freeman is a Graphic and Web Designer at Jess Creatives
Edgar really helps me simplify my social media process, while also helping me grow a larger following. Basecamp is how I keep all of my client projects organized and streamlined, so I don’t have to spend as much time sifting through emails!
Neil Patel is the Founder of Crazy Egg and blogger at Neil Patel
Gmail calendar as I use it to organize my life. I even block out times to get work done, which works well.
Rescue Time* It tracks where I am wasting time so I can optimize for productivity.
Michael Kawula is the CEO at The Social Quant*
I’m a huge fan of Traffic to my website and thus couldn’t live without Twitter as it’s our largest traffic driver, bringing well over 30,000 visitors a month to our website.
Together these are 2 amazing tools to drive website traffic and maximize Twitter Marketing efforts
P.S. Everyone should have a good Pinned Tweet with a compelling CTA to drive someone back to your website.
Marianne Menthey is a Web Designer and a Blogger at Design Your Own Blog
Evernote saves me so much time by keeping all my brainstorms, product ideas and drafts, notes from courses, etc. together.
Buffer is a life-saver when it comes to scheduling my social media. I don’t know how I lived without the Awesome plan!”
Amanda Northern is a Freelance Writer and a Blogger at Blogging Freedom
Even though there are a ton of social media management tools out there, I still cannot find anything better than Hootsuite. It’s simple, affordable and it keeps my social media calendar full with just a few clicks. I save a ton of time by using this social media manager.
Google Drive is my entire life! I really could not live without this free suite of tools. Every aspect of my business has been touched by Google Drive and it is seriously the most important tool in my business. Since I work virtually, having a repository of my documents at my fingertips is crucial.
Evan Carmichael is an Entrepreneurial Expert
I’m going to go old school and say my email and calendar.
I live by my email. If I have a new idea, I email myself. If someone needs me to do something I ask them to email me. Email is great for all the day to day things that come up that can’t be scheduled.
For the repeated tasks, I live by my calendar. I try to work in 90 minute chunks and plan out my week so the important things that I need to get done to achieve my big goals actually get done.
For me it’s not some magical new app that will instantly solve all my problems. It’s about getting back to the basics of running a business, goal setting, and sticking to a schedule to help you achieve those goals.
Katherine Sullivan is a Digital Marketing Expert and a Blogger at Marketing Solved
1) Google Drive – I’m old school and like to keep it simple. There’s something so easy about opening up a document with other collaborators and working together, in real time. I use this with all of my clients and it allows them the freedom to get involved. They can check in, see what’s being done, what needs to be done, make requests know exactly where we are with their project.
2) Slack Social* – This is perfect for communicating with a team. I create separate channels for each client and I can easily talk with my team, upload files, get feedback, and keep projects moving forward. This is like email, file management, and texting – all in one.
Hayli De Jong help bloggers and small business owners use their blog to stand out at Hayli De Jong.com
Buffer, it makes it so easy to share and schedule not only my own posts, but other people’s posts as well. Even if you are not into buffer I think it’s important to have some type of scheduling app for social media.
Asana is great because it allows you to make a to-do list, but it’s so much more than that. You can break up each item on your to-do list into smaller tasks and even assign the tasks to different members of your team.
Stephanie Nickolich is a Success Mentor and a Blogger at Stephanie Nickolich
I have a few tools that I absolutely CANNOT live without for my business. One of those tools is AppointmentCore. It integrates seamlessly with Infusionsoft and Google Calendar to allow for easier scheduling. AppointmentCore keeps me on track with my busy schedule, and I can schedule everything from business meetings to personal appointments like mani/pedi’s.
Another tool that I love is ZenDesk. ZenDesk allows me to streamline my customer service support for my digital product offerings. Before I was just using email to respond to customer service questions or concerns. Now we have a system that allows my team to keep MUCH better track of our customer service. This gives us the opportunity to provide an exceptional experience for my customers and clients.
Last, but not least, Asana. I know you only asked for 2 tools, but I couldn’t leave Asana out of the picture. I use Asana with my team to coordinate projects and tasks to keep up with the day to day operations of my business. Asana allows my team to coordinate with each other in an open and engaging format, and we are able to clearly see what items need to be done, what our project schedule looks like, and other general communication and project management needs. It makes staying on top of things SO much easier.”
Elinor Stutz is a CEO, Inspirational Speaker and International Best-Selling Author at Smooth Sale
Twitter app for phone & my own laser goal setting system for quicker advancement.
Steven Webb is a blogger, author, speaker, spiritualist and motivator & the Author of The Moving Road
Richard B Brooke is a 40-year Veteran & is also an owner at Bliss Business
- Email. Email is the most efficient tool I use. And I insist that people communicate with me via email. Not text, imessage or facebook none of which are even remotely efficient.
- I suppose I could come up with something more creative but my smart phone…an Iphone 6 is THE most important piece of equipment I own. I which it were not so but it is.
Tyson Zahner is an attraction marketing and automation specialist at Success with Tyson
Chaitra Radhakrishna is a Web Designer/ Developer & the Blogs at her Creative Studio
Asana helps me organize and manage everything business related – client projects, blog posts, everyday tasks, passion projects all under one roof. The first thing I do each morning is to look at my Asana dashboard and plan my day – it helps me stay on top of things.
I use the Self control app to block all the distracting websites and applications on my computer while I am working. You can list the websites that you want to block in the app, the time you want to block it for and no matter what you do, the app will not let you access the distracting apps for that amount of time. No, even rebooting your computer doesn’t work. For someone who is as distracted as I am, this is exactly what I need. I block out 3 hours at a time and it helps me get stuff done.
Christine Galagher is a Speaker, trainer, bestselling author and award-winning business coach at She’s Got Clients
Shannon Whaley is the CEO & Founder at Travelling Wild Woman
I have to be totally honest, I don’t really use any productivity tools, believe it or not! Which makes me think I should start researching some to get more productive!!
Honestly, what I do everyday is write out a list of the three things I’m grateful for, three things I want to get done that day and three affirmations to get me started. And then I just go.
I plan out my social media for the month in a rough way. I have Marketing email newsletters that go out Mondays and personal share newsletters that go out on Thursdays. I take clients Mon, Wed, Thurs, and
I write and create on the other days. I take weekends off to re-charge.
I use Google Docs with a company I freelance with, but I don’t use it in my personal business.
When I meet with clients on the phone, I take notes via word doc, record the session via uber conference line, and then send them the notes and recording after the call and then I’m done with it.
Tor Refsland is a Master Networker and the founder of Time Management Chef
All my to do tasks are in my Google Calendar, and I can book my calendar months in advance. This makes me have full control over my schedule and maximize the 24 hours each day. You can check out the guide I wrote about Google Calendar on Productivityist –Why Google Calendar Eats All Other To Do List Apps For Breakfast.
The alarm clock on my mobile
I set alarms for all my meetings each morning. This makes me more productive, since I can have laser focus on the most income generating tasks at hand, without worrying about missing important appointments.
Alicia Rades is a Professional Blog Writer at Alicia Rades.com
My go-to productivity tool is Trello. I use it to keep track of my clients, current assignments, blog post ideas, and other tasks. I also use it to collaborate with one of my clients on a shared board.
The other productivity app I use is Evernote. I use this for more personal tasks as well as for fleshing out bigger ideas. For example, in addition to being a freelance blogger, I’m also a fiction author. I use Evernote to outline my novels and jot down plot/character ideas.
Jennifer Nascimento is an English Mentor at English Outside the Box
In terms of working from home, I rely most on my calendar (Acuity Scheduling). This allows me to schedule student lessons, meetings, accept payments, and I can connect it to my e-mail newsletter (Convertkit). So it’s the most important for my productivity.
One of the biggest challenges in working from home and online is definitely the marketing aspect of business. So this wouldn’t be a productivity tool necessary; however, an important tool for me and my business is also social media. Instagram is number 1, but I also utilize Facebook a lot. These not only get my name out (obviously) but allow potential students to see me, and a bit of my personality and teaching style with photos and videos. I can share valuable content to demonstrate my expertise as well.
Samantha Parker the Girl boss behind Hype Social Strategies and the editor of Badassery Magazine
Erlend Bakke is serial entrepreneur, speaker, and #1 international bestselling author of Never Work Again
1) Daily update
Get your staff to send you an email at the end of their work day where they answer three questions:
Tittle: Date and Hours Worked
1) What I did today
(This keeps them accountable to you. Works just like journaling.)
2) Challenges I encountered
(So you know why things may be delayed)
3) Questions I have for you
(So you can help them out effectively.)
I get 3 of these a day from my three CEO´s and that´s all I have to do on any given day.
2) 90 Minute thinking time
Shut of all distractions and only focus on one questions every first thing every morning.
This is when you work on the deep smart and strategic things that are highly important and challenging in your life or business.
After I have done my 90 Minutes I entertain myself with email, sales calls and other busy work, but I know deep down that my 90 Minutes are the most important of any work day and is where the real work gets done.
Maigen Thomas is the Editor in Chief at Wedding for 1000
What two productivity tools could I not live without? I don’t think I could survive without Buffer, honestly – being able to schedule regular tweets in advance means I can be away from my computer for a day or so and still feel like I’m engaging with readers. It allows me to promote the basic ‘Here’s what’s happening‘ tweets on a regular basis, leaving me free to answer personally whenever I have the chance, rather than cramming everything in at one time.
I also really like using YouCanBookMe to schedule conversations and power planning sessions. My schedule gets super crazy some days and using is a fantastic way to make sure all of the important phone calls – with my students and clients! – are never missed!
Matt Remorino is a Network Marketer at Matt Remorino.com
The 2 most important productivity tools for any Online Business Expert is their mindset and vision of where they want to go.
Physical tools would have to be the right training platform to continually learn and grow from and an online CRM to track every lead and prospect.
John Melton is a Social Network Marketing Trainer at Real John Melton, Creator of Social Network Marketing Academy
My Duplication Academy – the best tool suite for network marketers. Company-specific and universal lead capture pages, built-in auto-responders, a full CRM, activity tracking, phone dialer services, webinar system, and other online tools. It’s ONE Suite with Everything you need to build your Home Business.Test drive the system for $1 for 7 days!
MeetingBurner.com – Webinar software that wows. Host, record, and replay online meetings for 2 to 1000 people with ease. No attendee downloads. Tons of features. They even have a free plan. This is the exact tool we use to run our webinars. It comes included in the My Duplication Academy premium plan.
David Amerland is an Author, Speaker, Analyst & Owner of David Amerland.com.
Both are critical for my research and book-writing notes and they also help me keep on top of my social network contacts as I flit across devices and time zones. You can see a little of how I manage to use them in that regard here: How I use Google Plus
Alyssa Coleman is a Holistic Nutritionist, self care expert, founder of Alyssa Coleman Wellness, and the creator of the “anti-diet protocol”
Headspace is a meditation app that I use in the morning & it allows me to be more productive, less reactive and more focused!
The pomodorro technique is based on the theory that if you put uninterrupted focus into something for 20 minutes you will get exponentially more done! You set the timer, hustle, then take a short break when the alarm goes off! It works like a charm
Working from home can be amazing (hello pyjamma pants all day) but can also be tricky (hello open kitchen all day) but these are my go-to productivity tools to help me stay focused and accountable to myself!
Bob Heilig is a Lifestyle Entrepreneur, Network Marketing Trainer at Your Virtual Upline
Jeff Goins is a writer, idea guy, and difference-maker. He blogs at Goins Writer
Aimz dreams to travel every inch of the globe and works hard to achieve it.